terry + productivity   97

The life-draining tedium of errands is even worse in this age of digital convenience
Technology promised to simplify our lives—but errands seem to overwhelm us now. Automation, “smart technologies,” and “virtual assistants” haven’t magically made tedious tasks easier, but rather replaced old steps with new ones. You don’t necessarily have to go places to get things done, but you do have to recall old passwords or reset new ones, deal with infuriating bots that take your calls but can’t answer questions, and manage a slew of accounts. And because we change jobs more often and lead increasingly hectic lives, we experience a kind of “errand paralysis,”
productivity  technology  culture 
8 days ago by terry
How I use Pinboard
I love Pinboard. I realize that it may be somewhat strange to share such feelings for a web service, therefore allow me to rephrase it: I love what Pinboard’s creator Maciej Cegłowski has been doing with the service and I love Pinboard’s focus and direction.[1]

Pinboard is a bookmaking service purposefully devoid of complicated social features and primarily aimed at personal bookmarks. If you’ve been on the Internet for a few years, you may be familiar with Pinboard as the straightforward alternative to Delicious from the days when Delicious used to be a bookmarking service, and that still holds true. Fundamentally, Pinboard is a service to save links.

In spite of its simplicity and barebones presentation, Pinboard is packed with clever options and settings that you can use to tailor the experience to your needs. There are compatible apps (Pinboard has an API), bookmarklets, RSS feeds, and many other tricks and hidden tips that can considerably improve your usage of Pinboard, and I’m going to cover those, alongside some personal suggestions, in this post.
bookmarks  pinboard  productivity 
27 days ago by terry
The write stuff: paperless and hi-tech ways to make a note of things
Research shows the average person has 48.6 thoughts per minute, so it’s lucky firms are devising ever more clever digital gadgets so we can record them all
Bright ideas include Rocketbook Everlast, Livescribe smartpens and latest Apple iPad Pro, Samsung Galaxy Tab S4 and Moleskin Smart Writing Set
paper  productivity  technology 
6 weeks ago by terry
The new word processor wars: A fresh crop of productivity apps are trying to reinvent our workday
Nearly 30 years after Microsoft Office came on the scene, it’s in the DNA of just about every productivity app. Even if you use Google’s G Suite or Apple’s iWork, you’re still following the Microsoft model.

But that way of thinking about work has gotten a little dusty, and new apps offering a different approach to getting things done are popping up by the day. There’s a new war on over the way we work, and the old “office suite” is being reinvented around rapid-fire discussion threads, quick sharing and light, simple interfaces where all the work happens inside a single window.
apps  productivity  work  software  microsoft  office 
6 weeks ago by terry
The truth about time management: how I went from chaos to punctual calm in one week
Productivity expert Julie Morgenstern was a ‘conquistador of chaos’ until parenthood forced her to get organised. What could she teach our time-challenged writer?
time  productivity 
9 weeks ago by terry
Find time for your goals with Google Calendar
Goals adjust to your busy life. Goals aren't easy—especially when the unexpected comes up—but Calendar can help you adjust in a number of important ways. For example, Calendar will automatically reschedule if you add another event that's a direct conflict with a goal.
google  calendar  app  productivity 
9 weeks ago by terry
This vintage anti-distraction helmet looks like a creepy horror show prop
Distractions are all around us, whether it's ambient noise or the colorful items around you, and it's sometimes extremely difficult to concentrate on the task you need to finish. A 1920's anti-distraction helmet, known as the Isolator, was invented to address this issue.
productivity  gadgets  history  design  strange 
october 2018 by terry
Where work gets done
By adding a couple of layers to the inner/outer loop analogy, I think we get a fuller picture of all the interactions that an individual may have within and outside of an organization. This model doesn’t capture all the apps in the Office 365 toolkit, but it should provide a fair representation. It also doesn’t perfectly provide a clear-cut answer to the question of what to use when. That’s okay in my book (or blog, as the case may be).
work  productivity  microsoft  office 
september 2018 by terry
Forget easy-to-use design. Choose something hard instead
For me, Vim was a game-changer. Once I got the muscle memory down, I felt like I had spent the rest of my life typing on training wheels. Or like I had been playing piano one note at a time, not realizing that I could make chords by playing multiple keys at once. [...]

The new cult of simple software is making us less productive. Simple tools get in the way of our thinking by making assumptions about what we want to do, and by putting the ease of getting going ahead of optimizing productivity. By contrast, using a tool like Vim makes me more expressive. It reduces the friction between what’s in my head and what I can make happen on the computer. [...]

It is time to embrace the difficult tool. No more accepting Excel when learning R or Python would let us do better work; no more out-of-the-box flashcards instead of customized software like Anki. Let’s stop expecting software to do everything for us, and put our minds to work.
technology  software  productivity 
september 2018 by terry
Why introverts make great leaders
For decades, introverts have been written off as ineffective and incapable business leaders. Here's why that's utter BS.
productivity  management  work  psychology 
july 2018 by terry
On Microsoft Teams in Office 365, and why we prefer walled gardens to the Internet jungle
Business-oriented messaging software like Slack and now Teams have moved in, to give users a safer and more usable way of communicating with colleagues. Consumers prefer Facebook’s walled garden to the internet jungle, and business users are no different.

It is a trade-off though. Email, for all its faults, is open and has multiple providers. Teams is not.
microsoft  productivity 
july 2018 by terry
The art of not working at work
Most work sociologists tend toward the view that non-work at work is a marginal, if not negligible, phenomenon. What all statistics point towards is a general intensification of work with more and more burnouts and other stress syndromes troubling us. Yet there are more-detailed surveys reporting that the average time spent on private activities at work is between 1.5 and three hours a day.
work  society  productivity 
april 2018 by terry
In a Slack world, Microsoft bets on Teams and Yammer
The introduction of Microsoft 365 presaged the company’s re-organization which, to quote CNBC, “rebuilt the company around the cloud instead of Windows.” This seems reasonable; if Windows isn’t going to return to growth, other services have to keep adding top line revenue. Microsoft’s evolution to a cloud-powered, services-focused company is therefore set to continue.
microsoft  productivity  software 
april 2018 by terry
Show & Tell with @flyingpaperwords
After that there are my sleep and positivity trackers. On the right page I write down one positive thing every day. An unique event, a positive thought or simply one little thing that made me smile. It’s such a great feeling to go back to previous positivity pages to see how many beautiful things happened through the last weeks or month – especially when you’re feeling down.
journal  productivity  calendar  design  notebooks  paper 
april 2018 by terry
Unanswered emails were the bane of my life - until I spent a month in search of inbox nirvana
I renegotiate the terms of this week (with myself) and instead resolve never to check emails on my phone. This is because, as Gomes tells me, it is a “really, really stupid” thing to do. He describes a crushingly familiar scenario: you skim through emails on your phone, and half-read one that stresses you out. You can’t read it properly because it’s on a small screen which is “psychologically frustrating”, and you can’t reply because you get distracted – you so half-read it three times, growing more and more anxious, before you finally sit down at your computer, and realise it wasn’t as bad as you thought. To prevent myself from checking my email on my iPhone’s browser, I move the Safari icon so that it is nine swipes away. It works. I feel simultaneously triumphant and riddled with self-loathing.
e-mail  technology  productivity 
february 2018 by terry
How to Bullet Journal: the absolute ultimate guide
I want to tell you about the Bullet Journal. You might have seen the video or been on the website. You might even be using the method yourself, but I want to share my take on the ins and outs, pitfalls and beauties of the best way to organize your life I've ever found. I wish this post had existed when I first started, so here's to you having better luck with the learning curve than I did.
calendar  design  journal  notebooks  productivity  paper 
january 2018 by terry
Bullet Journaling 101: how to start a Bullet Journal
A few months ago, I started a crazy new hobby called, Bullet Journaling. Have you heard of it? It's basically a planner, to-do list, journal, and note taker…ALL IN ONE. And I'm completely hooked! All you need is a blank notebook and a pen to get started. Then you can track whatever you want to track—from meal planning to your day-to-day tasks—making it as complicated or as simple as you like.
calendar  design  journal  notebooks  productivity  paper 
january 2018 by terry
Bullet Journal - the analog system for the digital age
Bullet Journal® (or BuJo® for short) was created by Ryder Carroll, a digital product designer living in Brooklyn, NY. Through many years of trial and error, the system has evolved into the ideas presented here. He sees this as an evolving, adaptable practice meant to be self curated as you determine what works best for you. This website, in addition to serving as a thank you to our generous community, is a space where inspiration, organization, and general musings on mindfulness can live and grow with the support of our talented Bullet Journalists.
notebooks  calendar  design  journal  productivity  paper 
january 2018 by terry
What fax machines and floppy disks reveal about Britain’s productivity problem
Fax machines are not the only old-school technology that these businesses use. In the commodity classification that includes blank floppy disks, MiniDiscs and cassettes, over £60m-worth of goods were imported last year, according to our analysis. And it is not just private companies that are behind the technological curve. The National Health Service uses more than a tenth of the global stock of pagers, suggests a recent report from CommonTime, a firm of consultants.
productivity  technology  economics  typewriters 
december 2017 by terry
“Our brains are evolving to multitask,” not! The ill-usion of multitasking
We are all part of one big current cultural experiment where we are the scientists, the laboratory, and the results, and it is not a trivial matter. The quality of our lives and our health may depend on our ability to truly understand and wisely manage the effects of our perceptions, beliefs, and actions surrounding our illusion of multitasking.
mindfulness  productivity 
october 2017 by terry
Getting personal with Kanban - for new ways of working
Keeps me on track with a visual workflow for myself - all on one page, instead of hidden away in a notebook across numerous pages. Provides a channel to ‘work out loud’ so my team members can see what I’m working on and what’s coming up
october 2017 by terry
How list-making apps could save your relationship
This form of emotional labour has historically fallen disproportionately on women. Storing everything in a shared task management tool means you’re far more likely to actually share the work of remembering all the event details, login passwords, food preferences and children’s friends’ parents’ phone numbers than have that burden fall on one partner.
technology  productivity  relationships 
july 2017 by terry
Introducing Microsoft To-Do - now available in Preview
To-Do comes from the team behind the Wunderlist app, and delivers a smarter, more personal and intuitive way to help people stay organized and get the most out of every day. Powered by Office 365 integration and an intelligent algorithm, it is the first step on our journey to simplify task management and help you achieve more.
productivity  microsoft  software 
april 2017 by terry
The limits of self-help productivity lit
Self-help literature is a way of imagining personal triumph in the act of reading: “The reading of a book on the attaining of success is in itself the symbolic attaining of that success. It is while they read that readers are ‘succeeding,’” the literary theorist Kenneth Burke wrote in 1938, when the industry for self-help was barely in existence. Even then, he was prepared to claim that “readers make no serious attempt to apply the book’s recipes” in the majority of cases.
books  productivity 
january 2017 by terry
Why time management is ruining our lives
The allure of the doctrine of time management is that, one day, everything might finally be under control. Yet work in the modern economy is notable for its limitlessness. And if the stream of incoming emails is endless, Inbox Zero can never bring liberation: you’re still Sisyphus, rolling his boulder up that hill for all eternity – you’re just rolling it slightly faster.
productivity  psychology  time 
january 2017 by terry
Email isn’t the thing you’re bad at
So here’s the thing that you’re bad at, which is why none of the fifty different email apps you’ve bought for your phone have fixed the problem: when you get these messages, you aren’t making a conscious decision about: how important the message is to you; whether you want to act on them at all; when you want to act on them; what exact action you want to take; what the consequences of taking or not taking that action will be. This means that when someone asks you to do a thing, you probably aren’t going to do it. You’re going to pretend to commit to it, and then you’re going to flake out when push comes to shove. You’re going to keep context-switching until all the deadlines have passed. In other words: The thing you are bad at is saying ‘no’ to people.
e-mail  productivity  gtd 
april 2016 by terry
Hofstadter's law
Hofstadter's law is a self-referential time-related adage, coined by Douglas Hofstadter and named after him. Hofstadter's Law: It always takes longer than you expect, even when you take into account Hofstadter's Law.
productivity  time 
february 2016 by terry
Overwhelmed? 10 ways to feel less busy
"8. Slow down, however wrong that feels. The last thing you want to hear, when you’re drowning in to-dos, is that cultivating patience might be part of the solution. But our urgency-addicted culture is at the core of the busyness problem, according to the addiction researcher Stephanie Brown. We’re convinced that with just a bit more speed we could stay in control – and so we grow unwilling to tolerate the discomfort of slowing down. When you’re already on this urgency treadmill, it can feel excruciating to attempt to slow down – but you may end up getting more done if you try. Experiment with doing nothing at all for 10 minutes between tasks: the harder that feels, the more you may need it."
february 2016 by terry
These 12 habits are killing your productivity
Stop multi-tasking, seriously stop. Of all the bad habits, multitasking is among the worst and most common. Multi-tasking does not necessarily make you more productive as you may think. You can actually achieve more in less time when you single task and focus on getting one thing done well.
via:MichaelX  productivity 
january 2016 by terry
The triumph of email
“Email has evolved into a weird medium of communication where the best thing you can do is destroy it quickly, as if every email were a rabid bat attacking your face,” Paul Ford wrote last year. “Yet even the tragically email-burdened still have a weird love for this particular rabid, face-attacking bat.”
e-mail  productivity  internet  technology 
january 2016 by terry
Read the CIA's simple sabotage field manual: A timeless, Kafkaesque guide to subverting any organization with "purposeful stupidity" (1944)
"But in addition to human failings, there’s another possible reason for bureaucratic disorder; the conspiracy-minded among us may be forgiven for assuming that in many cases, institutional incompetence is the result of deliberate sabotage from both above and below. The ridiculous inner workings of most organizations certainly make a lot more sense when viewed in the light of one set of instructions for “purposeful stupidity,” namely the once top-secret Simple Sabotage Field Manual, written in 1944 by the CIA’s precursor, the Office of Strategic Services (OSS)."
productivity  history  cia  from twitter_favs
december 2015 by terry
Why you only need five things on your to-do list
"I’ll be honest: I abandoned this after a few days, too worried I might be forgetting something vital. But I took the lesson to heart. The number of things you could do is infinite; your time is finite. So any system that lets you wallow in the fantasy that one day you’ll get it all done isn’t just useless but dangerous, lulling you into frittering away your time."
november 2015 by terry
The father of "Getting Things Done": you're getting me all wrong
Allen takes the skepticism and the mischaracterizations in stride, and with a sip of wine. "The people who are most attracted to GTD are the people who need it the least," he muses. "What this system does is it releases drag on the system. Who is most aware of drag on the system? The most productive people."
productivity  gtd 
november 2015 by terry
How to organize your entire life with Trello
"Kanban is a system that organizes workflow visually, often with cards organized into columns (such as "To Do," "Doing," and "Done") on a board. As you can see, Trello gets its inspiration from the Kanban board and is perfect for this way of managing projects."
november 2015 by terry
The essential guide to happiness at work, with Rashida Jones
And now that work and life have merged together, it’s doubly important to remember that you deserve to be happy all the time. Luckily, there are techniques and tools that can help you achieve this total world domination—or at least a smooth day at the office.
work  productivity  psychology 
july 2015 by terry
I'm Tom Standage, Deputy Editor of The Economist, and this is how I work
"I think the life-hacking movement identified the easy wins early on. It’s now become an industry that helps people put off doing real work, but in a way that convinces them that they will be much more productive when they get back to doing real work, which is kind of ironic."
lifehack  productivity 
may 2015 by terry
Work smarter not harder: seeking the Holy Grail of business efficiency every company covets
“The first thing I look at is effectiveness and efficiency. Effectiveness is achieving objectives, and efficiency is using fewer resources to do so. Improving both at the same time is very hard, and a more realistic way of looking at it would be to either do the same with fewer resources, or do more with the same resources."
productivity  business  from twitter_favs
february 2015 by terry
A relaxed mind is a productive mind
"If a leader is filled with stress, conflict, anxiety, and negative emotions, it spreads like a virus. A steady dose of toxic energy from higher-ups will encourage valuable team members to update their résumés rather than their to-do lists."
productivity  mindfulness  from twitter_favs
february 2015 by terry
Google's Eric Schmidt has these 9 rules for emailing
"7. Don’t yell. If you need to yell, do it in person. It is FAR TOO EASY to do it electronically."
productivity  e-mail 
january 2015 by terry
Email Is still the best thing on the internet
"All this to say, email has soaked up many of the great things about the current web. It's pretty. It's convenient. Algorithms work over the raw feed to simplify the flow of information. Email, generally, is mobile-friendly and renders beautifully on all devices. These are the things that the current generation of web companies strive to accomplish. And look at old email, doing all that effortlessly."
internet  socialmedia  software  e-mail  productivity 
january 2015 by terry
Sentenc.es - a disciplined way to deal with e-mail
"three.sentenc.es is a personal policy that all email responses regardless of recipient or subject will be three sentences or less. It’s that simple."
communication  productivity  e-mail 
january 2015 by terry
Email overload? Read this.
"1. Keep your to-dos outside of your inbox. 2. Don’t respond to emails right when you get them. 3. Check your email only once or twice a day and don’t do it in the morning. 4. Train people to not expect immediate responses from you over email. 5. Have prewritten responses ready for the most common emails you get." I know the theory, just difficult in practice…
e-mail  productivity  gmail  from twitter
december 2014 by terry
Email advice: how to take back control of your inbox
"Are you losing control of the number of unread emails in your inboxes? Do you feel like the working day and perhaps even the weekend could be spent just trying to stay on top of the deluge of messages? At this point does email feels like it's fundamentally broken? You're not alone. But BBC Click's LJ Rich thinks she has the solution..."
technology  apps  e-mail  productivity  from twitter_favs
december 2014 by terry
A(nother?) system for email productivity
"3. Anytime you're not checking email, close your email software. This way, you're not draining your subconscious energy continuing to wonder if you're getting messages. And definitely turn off any email notifications—audio and visual—for when a new email comes in. You don't work in a nuclear power plant (and even if you did, the truly urgent stuff wouldn't come via email.)"
e-mail  productivity 
october 2014 by terry
How to stop time
"Still, humans will never stop procrastinating, and it might do us good to remember that the guilt and shame of the do-it-tomorrow cycle are not necessarily inescapable. The French philosopher Michel Foucault wrote about mental illness that it acquires its reality as an illness “only within a culture that recognizes it as such.” Why not view procrastination not as a defect, an illness or a sin, but as an act of resistance against the strictures of time and productivity imposed by higher powers?"
procrastination  time  productivity 
october 2014 by terry
Think big, but have small, short, and focused meetings
"So, to summarize, meetings are best when they are focused on as few issues as possible (optimally one), those issues are clearly explained by the organizer (and narratively, not bullets), when people focus on those issues exclusively for the time allotted, the time is as short as possible, they involve the smallest possible attendee list, all decisions and necessary actions are noted, and someone (or some set of people collectively) takes responsibility for each necessary action.
productivity  meetings 
june 2014 by terry
6 Subtle Things Highly Productive People Do Every Day - Business Insider
"Focus is a function, first and foremost, of limiting the number of options you give yourself for procrastinating… I think that focus is thought of as this magical ability. It’s not a magical ability. It’s put yourself in a padded room, with the problem that you need to work on, and shut the door. That’s it. The degree to which you can replicate that, and systematize it, is the extent to which you will have focus."
productivity  procrastination 
june 2014 by terry
About Dave’s Productivity Tools | David Seah
This is a collection of forms that you can download and print at home. Each form is designed to show your progress visually as you use it throughout the day, providing useful feedback about how well you are doing without a lot of annoying data entry or calculation.
design  productivity 
april 2014 by terry
Project management - Jisc infoNet
A methodology that is commonly used in the public sector and forms the basis of this infoKit is PRINCE2 (PRojects IN Controlled Environments). PRINCE2 is a very comprehensive methodology that can be applied to projects no matter how large and complex. The JISC infoNet method pares down PRINCE2 to the bare bones of a framework suitable for managing any project. We have tried to ensure that the method is scalable and hence we highlight areas where you may go into greater or lesser amounts of detail. The important thing is to make the methodology work for you. Properly applied it should be a user-friendly framework that matches the size, risk level and complexity of your project.
productivity  project  projectmanagement 
april 2014 by terry
Could work emails be banned after 6pm?
In many jobs, work email doesn't stop when the employee leaves the office. And now France has decided to act. It has introduced rules to protect about a million people working in the digital and consultancy sectors from work email outside office hours. Those are taken to be before 9am and after 6pm. The deal signed between employers federations and unions says that employees will have to switch off work phones and avoid looking at work email, while firms cannot pressure staff to check messages.
e-mail  productivity 
april 2014 by terry
Email, the Godzilla of the enterprise
"Email crosses all lines and boundaries. Until we can find a better, and easier, way to work everywhere with everyone, email is not going anywhere. We can only hope that email can be a productive tool and not a burden in the next several years because like Godzilla, email is here to stay."
enterprise  e-mail  productivity 
april 2014 by terry
How to apply Kanban thinking at work
At day's end, review which tasks are in the "Done" column. "If you've only -finished green tasks, ask yourself: 'Are those my highest-value tasks? Why am I completing some and not others?'," says Benson. "Try to identify patterns. That way you can hypothesise solutions, enact them, and test them against the board. The kanban should always be helping you improve."
Might give this a go. I've got lists coming out of my ears, but I've been strugglingg with a way of visualising my overall position on the full range of projects I'm responsible for. http://en.wikipedia.org/wiki/Kanban_board
productivity  business  process 
march 2014 by terry
Productivity 101: A Primer to the Getting Things Done (GTD) Philosophy
One of GTD's biggest benefits is that it makes it easy to see what you have on your plate and choose what to work on next. It also has a strong emphasis on getting your to-dos out of your head and into a system you can refer to. This clears your mind of any mental distractions that will keep you from working efficiently.
march 2014 by terry
Continual improvement process - Wikipedia, the free encyclopedia
Key features of Kaizen include:

Improvements are based on many small changes rather than the radical changes that might arise from Research and Development

As the ideas come from the workers themselves, they are less likely to be radically different, and therefore easier to implement
Small improvements are less likely to require major capital investment than major process changes
The ideas come from the talents of the existing workforce, as opposed to using research, consultants or equipment – any of which could be very expensive
All employees should continually be seeking ways to improve their own performance
It helps encourage workers to take ownership for their work, and can help reinforce team working, thereby improving worker motivation.
productivity  management 
march 2014 by terry
WorkSmart, a new personal productivity blog that might actually be useful
"But what about the people working behind those services, who are having to use systems which aren't quite so delightfully designed with the user in mind? The systems and processes we are all engaged with on a daily basis when we are at work often suck, and make our jobs a lot harder than they need to be."
productivity  work 
march 2014 by terry
An E-mail Charter (didn't this used to be just called etiquette?)
We're drowning in email. And the many hours we spend on it are generating ever more work for our friends and colleagues. We can reverse this spiral only by mutual agreement. Hence this Charter...
e-mail  productivity 
february 2014 by terry
Important: how to write a to-do list
"You have a limited number of decision-making 'points'. Starting your day with an unprioritized to-do list can also undermine your ability to make productive decisions as the day goes on. Ego depletion refers to the amount of decision-making 'points' we have. As we use up our points our ability to make “smart” decisions becomes impaired"
lists  productivity 
january 2014 by terry
The distraction-free iPhone (or ‘Why I’m happier since I disabled Safari’)
"When people see my iPhone they're like, "My God, man, do you have some kind of crazy phone virus?" It's got no web browser. No email. No Twitter, no Instagram, no Facebook." A great read for this time of year and I for one am giving this a go. Felt a little odd - and strangely relaxing - to be deleting apps and removing the internet as I read this. Let's see how long I can last...
mobile  iphone  productivity  mindfulness 
january 2014 by terry
Taming the Emailstrom III: 15 tips for sending emails
"Part III of a three-part series offers 15 tips for sending emails that focus on email creation and delivery. Part I provides 11 basic suggestions to control email, including setting a strong foundation, managing the flow of messages, and clearing your inbox."
e-mail  productivity  recordsmanagement 
november 2013 by terry
Taming the Emailstrom II: 11 ways to better manage incoming emails
"Part II of a three-part series offers 11 tips to better manage incoming emails throughout the day – both at your desk and when you’re on the go – so you don’t feel like all you’re doing is triaging messages from others."
e-mail  productivity  recordsmanagement 
november 2013 by terry
Taming the Emailstrom I: 11 ways to control email
"Part I of a three-part series offers 11 basic suggestions to help you control email. Tips are provided for setting a strong foundation, managing the flow of messages, and clearing your inbox."
e-mail  productivity  recordsmanagement 
november 2013 by terry
How to Write Six Important Papers a Year without Breaking a Sweat: Deep Immersion
The trick seems to be not so much blocking out an hour or so each day, but every now and then blocking out an entire two day period when you can completely immerse yourself into a task such as the one bothering me at the moment.. Would like that, I think. Distraction-less. And this is one thing I'd like to try really soon, if poss.
productivity  research  writing 
may 2013 by terry
An account of how mySociety used email as a customer support system
This is something I should be bearing in mind, as we're going through a little thing at work about help desk systems and how we can make better use of them.
helpdesk  e-mail  productivity  from iphone
may 2013 by terry
Automate common or repetitive tasks with Quick Steps - Outlook - Office.com
Quick Steps is a new feature in Microsoft Outlook 2010 that applies multiple actions at the same time to email messages. This helps you quickly manage your mailbox. For example, if you frequently move messages to a specific folder, you can use a Quick Step to move the message in one click. Or, if you forward messages to your manager or peers, a one-click Quick Step can simplify the task.
outlook  e-mail  productivity 
november 2012 by terry
Should I Send This E-mail? [infographic] | Daily Infographic
Another work day, another 100+ e-mails to read. Actually, I have my filters set up to lower that number to about 10 e-mails per day. But the point is, you’re tired of getting countless e-mails that are simply distractions from your life goals. Today’s infographic is going to hopefully prevent you from looking like a fool by determining which e-mails are appropriate to send.
infographic  e-mail  productivity 
march 2012 by terry
Are You As Busy As You Think? - WSJ.com
"We all have the same 168 hours per week -- a number few people contemplate even as they talk about "24-7" with abandon -- but since time passes whether we acknowledge it or not, we seldom think through exactly how we're spending our hours. We also live in a competitive society, and so by lamenting our overwork and sleep deprivation -- even if that requires workweek inflation and claiming our worst nights are typical -- we show that we are dedicated to our jobs and our families. Being "busy" and "starved for time" is a way to show we matter. Put another way, it makes us feel important."
march 2012 by terry
How to Find Your Purpose and Do What You Love | Brain Pickings
"“Find something more important than you are,” philosopher Dan Dennett once said in discussing the secret of happiness, “and dedicate your life to it.” But how, exactly, do we find that? Surely, it isn’t by luck. I myself am a firm believer in the power of curiosity and choice as the engine of fulfillment, but precisely how you arrives at your true calling is an intricate and highly individual dance of discovery. Still, there are certain factors — certain choices — that make it easier. Gathered here are insights from seven thinkers who have contemplated the art-science of making your life’s calling a living."
philosophy  productivity  careers 
march 2012 by terry
Manual Gantt Charting in Excel | David Seah
"Please note: this is not a real project management application, because it’s not capable of recalculating resource usage and shifting schedules. If you need to monitor a real project with shifting deadlines, you probably want to look at real project management software for your industry. What this Excel Gantt chart is good for is sketching your thoughts out. Think of it as a piece of graph paper that you can doodle on, and figure out all the tasks, dependencies, resources, and deadlines you need in a familiar tool. You’ll need to do that anyway if you are going to use project management software, which can be really awful with on-the-fly schedule making."
productivity  excel  projectmanagement 
february 2012 by terry
The NowDoThis Blog
"A blog for NowDoThis, the one-thing-at-a-time todo list."
february 2012 by terry
How Bit Literacy helped build the Minnesota Twins stadium - Good Experience
One of the first things they mentioned is that they required their entire management team to read "Bit Literacy" prior to starting the project so they could come up with a communication system via email and task list tracking system that was fast, efficient, and effective. There was no room for time wasting procedures and methods.
productivity  projectmanagement 
february 2012 by terry
Shortmail Opens Up New Front in the War on Email - 410 Labs
Shortmail's features are designed to relieve the burden of email overload. By requiring messages to be under 500 characters, Shortmail users are allowed to focus on the most important information, and are sending a clear message that their time is valuable.
e-mail  productivity 
february 2012 by terry
Plotting for Motivation, Part II | David Seah
A couple weeks ago I wrote a long post about how I was feeling blah, and came away with the notion that I wanted to create a system to deal with it. "It" is the opposite of blah, which I'd define as being excited about what I'm accomplishing every day. The next step is to define what the game will be. Time to dust off that old game design hat!
january 2012 by terry
4 Powerful Reasons to Meditate and How To Get Started | PickTheBrain | Motivation and Self Improvement
Meditation is the art of silencing the mind. When the mind is silent, concentration is increased and we experience inner peace in the midst of worldly turmoil. This elusive inner peace is what attracts so many people to meditation and is a quality everyone can benefit from.
meditation  productivity 
january 2012 by terry
How to Wake Up Early
What is the most common excuse for not doing something? Right, it's a lack of time. All people complain being unable to accomplish everything, yet some people accomplish way more than the others. And it's not only because of talents, connections or money they have. Very often what makes the difference is how they manage their time. There are many time management techniques and systems (GTD being my favorite), but in this post I'd like to focus on one technique that many people underestimate. Yes, it's not an easy one, it requires commitment and discipline, but the result is well worth it. I'm talking about waking up early.
january 2012 by terry
Questions for completing and beginning the year | GTD Times
What have you actually finished, completed, and accomplished? If you haven't made a list in the last year, I would highly recommend that you give yourself a treat and review the year that just passed and look forward to the year ahead.
january 2012 by terry
Plotting for Motivation | David Seah
SUMMARY: I’d hoped to do a lot of work done this weekend, but I came down with a bad case of the blahs. Instead of going to sleep at a responsible time, I stayed up late and consumed a lot of television and Internet in an attempt to drown out a growing sense of malaise. And instead of getting up early, I slept-in and then berated myself ineffectually. Apathy ruled the day.
january 2012 by terry
Keep a Diary of Your Achievements to Stay on Course in 2012
Once you’ve started, it’s important to ensure that you remain on course and the actions you take on a day-to-day basis are steering you towards to the ‘Promised Land’ known as Success.Writing down your achievements at the end of the day, rather than just crossing them off a to-do list as you go along has more benefits than you might think.
january 2012 by terry
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